Privacy Policy

Last updated: 24th October 2025

Introduction

Welcome to The Brass Button.
We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you visit our website: https://thebrassbutton.com.

The Brass Button is a Members’ Club based in Ashbourne, Derbyshire, run by a volunteer committee for the benefit of its members, visitors, and the local community.

Who we are

The Brass Button
9-11 Market Place
Ashbourne, Derbyshire
DE6 1EU
United Kingdom
Email: enquiries@thebrassbutton.com

The Brass Button is managed by a volunteer Club Committee, which acts as the data controller for this website.

What Information We Collect

We may collect and process the following information:

  • Personal information you provide directly, such as:
    • Name, email address, and contact details (e.g., through our contact or booking forms)
    • Enquiry details or messages you send to us
    • Membership or event booking details (if applicable)
  • Technical information, including:
    • IP address
    • Browser type and version
    • Pages you visit and time spent on our site (This is usually collected anonymously via tools like Google Analytics.)

We do not collect sensitive personal data through the website unless you explicitly provide it (e.g., accessibility requirements for an event).

How We Use Your Information

We use your data to:

  • Respond to your messages, enquiries, or booking requests
  • Manage club membership and event communications
  • Keep you informed about club news, events, or updates (only if you’ve opted in)
  • Improve our website and visitor experience
  • Comply with legal obligations and maintain accurate records

We will never sell or share your data with third parties for marketing purposes.

Lawful Basis for Processing

We process personal data under the following lawful bases:

  • Consent – when you contact us, subscribe to updates, or request information.
  • Legitimate interest – to maintain communication with members and manage club activities.
  • Legal obligation – where we must retain certain information for accounting or compliance purposes

How We Store Your Information

Your information is stored securely and only accessible to authorised committee members or designated administrators.

Electronic data may be stored on password-protected devices or secure cloud services compliant with UK GDPR standards (e.g., Google Workspace or Microsoft 365).

We only keep your data for as long as necessary to fulfil the purpose it was collected for, unless the law requires a longer retention period.

Cookies and Analytics

Our website may use cookies to improve performance and analyse visitor behaviour.

Cookies are small text files stored on your device that help us understand how you use our site. You can adjust your browser settings to refuse cookies if you prefer.

We may also use Google Analytics or similar services to collect anonymous data about how visitors interact with our site. This helps us improve the experience for future users.

Sharing Your Information

We will not share your personal data with third parties unless:

  • It’s necessary to fulfil a service you’ve requested (e.g., event booking software, email provider)
  • We are required to do so by law or regulatory obligation

All service providers we use are bound by data protection agreements and must keep your data secure.

Your Rights

Under UK data protection law, you have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate or incomplete data
  • Request deletion of your data (“right to be forgotten”)
  • Object to or restrict processing in certain circumstances
  • Withdraw consent at any time

To exercise these rights, please contact us at enquiries@thebrassbutton.com

Links to Other Websites

Our website may contain links to external websites (such as local organisations, or event listings).
We are not responsible for the privacy practices or content of other sites. Please check their privacy policies when visiting them.

Children’s Privacy

Our website is not intended for children under 16. We do not knowingly collect personal information from children.

Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our operations or legal obligations. The latest version will always be available on this page with the updated date.

Contact Us

If you have any questions about this policy or how we handle your data, please contact us at:
enquiries@thebrassbutton.com
9-11 Market Place, Ashbourne, Derbyshire, DE6 1EU